Get the project right before the money is committed.
Business cases, options analysis, feasibility studies and requirements that give decision-makers a clear, defensible basis for investment.
Most project problems start before delivery.
Unclear objectives, untested options and incomplete requirements can later contribute to scope change, cost overruns and disputes. Early advisory work gives funders, sponsors and delivery teams a shared, documented understanding of what is being delivered, why and how it will be governed.
Who this is for
- A sponsor or funder needs a defensible basis for a project investment decision.
- Options, feasibility, costs or benefits need structured analysis before a commitment is made.
- Procurement, design or delivery teams need clear, traceable technical, functional or operational requirements.
- A project needs governance documentation that makes responsibilities, risks and reporting clear.
Project advisory services.
| Service | What it covers |
|---|---|
| Business case development | Strategic, economic and financial cases for funding approval, aligned to specific agency business case guidelines where required. |
| Options analysis | Structured comparison of delivery options against cost, benefit, risk and deliverability. |
| Feasibility studies & proof of concept | Testing technical, commercial and operational viability before full commitment. |
| Technical, functional & operational requirements | Clear, traceable requirements that procurement, design and delivery teams can work from. |
| Project governance documentation | Project management plans, schedules, RACI, risk and issue registers, stakeholder and communication plans, and status reporting. |
How it works.
Understand the objective
We clarify the problem, decision to be made, approval pathway and the people responsible for making it.
Gather the evidence
We review available information and gather input through stakeholder discussions, data review and relevant site or system inputs.
Analyse and draft
We assess options, costs, risks and requirements, making assumptions and evidence gaps visible.
Review with stakeholders
We test the draft with sponsors and subject matter experts and incorporate agreed feedback.
Finalise for decision
We prepare the agreed document for the steering committee, funder or approval body, with outstanding matters clearly identified.
Why Optimax.
Early advice should make the decision, evidence and assumptions clear before delivery begins.
- Advisory work is informed by an understanding of the decisions and controls that matter during delivery..
- Documentation can be prepared to the agency governance, assurance and approval processes identified for the project..
- Technical and commercial issues are set out clearly for decision-makers..
- The same team can support delivery, helping maintain continuity from advice through handover..
The practical details.
Do you prepare business cases for government funding?
Yes. We prepare business cases to the relevant agency's guidelines and approval process.
Can you work on a project that's already started?
Yes. We can review and complete existing documents, or reset governance on a project that has drifted.
Can you use our templates?
Yes. We work in your organisation's templates and frameworks, or supply our own.
Can Optimax deliver the project after the business case?
Yes. See Project & Program Delivery.
Need a business case or feasibility study?
Book a free 30-minute call. We'll discuss the decision you need to support and what it will take.