One tender. Written properly. Submitted on time.
Send us the tender. We review it, tell you honestly whether to bid, then write, check and prepare a compliant response built around the evaluation criteria.
Know the work? We'll put it on paper.
Most businesses lose tenders not because they can't do the work, but because the response doesn't prove it. We take what your team knows and turn it into specific, evidence-backed answers written to how evaluators score: value for money, governance, risk and capability.
Who this is for
- You've found a tender and aren't sure it's worth bidding for.
- The tender has detailed mandatory requirements, schedules or criteria.
- Your team knows the work but struggles to write about it.
- The deadline is close and no one internally has time.
What you get.
Everything needed to submit a compliant, competitive response.
- Tender document review, including key dates, eligibility requirements and submission instructions
- Bid/no-bid discussion and a concise opportunity assessment against your capacity and evidence
- Compliance matrix mapping requirements to response sections, owners and supporting evidence
- Draft response content tailored to the buyer's questions and evaluation criteria
- Review and organisation of agreed supporting documents, such as policies, project examples and capability evidence
- Final compliance and consistency review against the tender pack, with attachments ready for submission
How it works.
Review the opportunity
We work through the request, including scope, mandatory criteria, evaluation approach, submission method and timetable.
Agree the bid plan
We discuss bid/no-bid considerations, confirm the response scope, assign information owners and identify evidence gaps or risks.
Gather and map evidence
We tell you exactly what information we need, then map it to every requirement so nothing is missed.
Draft and refine
We write the response and work through review comments with your subject matter experts, checking claims against the evidence provided.
Complete final checks
We check every requirement is answered and every attachment is in place, ready for submission.
Why Optimax.
Good tenders are specific, evidenced and compliant, not just well written.
- We know how buyers evaluate. 15+ years in government contracts and procurement, including work with TfNSW, Sydney Trains and NSW TrainLink.
- Compliance first. Every requirement is mapped in a compliance matrix before we write a word, so nothing gets missed.
- Your experience, properly evidenced. We turn what your team does into specific proof, not generic claims.
- ISO and tenders under one roof. If a tender asks for ISO certification, policies or a capability statement, we can provide those too.
Support for tenders of every size.
Choose the support that fits your tender.
| Tender size | Typical example |
|---|---|
| Small | Quotes and short-form requests for tender |
| Standard | Standard private or government tenders |
| Complex | Multi-schedule government or Tier 1 tenders with detailed methodology |
Fixed fee agreed before we start. Book a call for a quote.
The practical details.
Can you help before we decide to bid?
Yes. We review the tender and give you an honest bid/no-bid recommendation based on the requirements, your capacity and your evidence.
Do you write the entire tender response?
Yes. Most clients have us prepare the full response. We can also review and strengthen a draft your team has already written.
What do you need from us?
The tender documents, your company information, relevant project examples, and any policies or accreditations the buyer asks for. We'll send you a clear checklist at the start.
Can you work on short-notice tenders?
Often, yes. Send us the documents and closing date as soon as you have them, and we'll tell you straight away what's achievable.
Will Optimax submit the tender for us?
We can prepare everything ready for you to submit. With your approval of the final content, we can lodge it through the tender portal on your behalf.
Do you guarantee we'll win?
No one can guarantee a tender result; the buyer decides. What we guarantee is a compliant, well-evidenced response written to the evaluation criteria.
Start with the tender in front of you.
Send it through or book a free 30-minute call. We'll review the requirements and closing date, and tell you honestly whether to bid.