Your outsourced bid team, for a fixed monthly fee.
We find the right tenders, write and submit the responses, and keep your bid library and capability statement current, for a fraction of the cost of a full-time bid writer.
Tender work is recurring, not occasional.
If you're bidding every month, starting from scratch each time is slow, expensive and inconsistent. Hiring a bid writer is a big fixed cost for a small business. The retainer gives you an experienced bid team on call, with a bid library that makes every response faster and stronger than the last.
Who this is for
- Your business regularly monitors government or Tier 1 opportunities but has limited internal bid capacity.
- Tender responses repeatedly need the same company, personnel, project and policy information.
- Your capability information needs to stay current as services, staff or experience change.
- You want to connect tender preparation with practical compliance support.
What you get.
A bid team on call, with the information ready for every opportunity.
- Monthly pipeline meeting to plan upcoming bids
- Full tender proposal preparation and submission
- A bid library of your company details, project examples, CVs and approved answers, kept current
- Capability statement kept up to date
- Tender alerts matched to your sectors and regions
Need ISO as well? Become a Growth Partner.
Most government and Tier 1 tenders ask for ISO certification. Growth Partner combines the tender retainer with ongoing ISO maintenance in one monthly package, so your certifications, policies and bid content stay aligned, and you save 10% compared with buying them separately.
Ask about Growth PartnerHow it works.
Set your targets
We agree your target buyers, sectors, regions and monthly bid capacity.
Build your bid library
We gather your company information, projects, CVs and policies into one reusable library.
Find the right tenders
We monitor tenders against your targets and bring you the ones worth bidding for, with a bid/no-bid recommendation.
Write and submit
We prepare the full response and handle submission once you approve it.
Improve every month
We update the library after every bid, so each response is faster and stronger than the last.
Why Optimax.
A retainer isn't just more tenders. It's better tenders, faster.
- Cheaper than hiring. An experienced bid team without the salary, recruitment or downtime between tenders.
- Every bid builds on the last. Your bid library means no more rewriting the same answers from scratch.
- We know how buyers evaluate. 15+ years in government contracts and procurement.
- Tenders and ISO in one place. Growth Partner keeps your certifications and bids aligned.
The practical details.
What is included in the tender retainer?
Full tender preparation and submission, a maintained bid library, capability statement updates, tender alerts and a monthly pipeline meeting.
Will you bid on every opportunity?
No. We bring you the tenders worth bidding for, with our recommendation. You decide which ones to pursue.
What is Growth Partner?
Our combined package: the tender retainer plus ongoing ISO maintenance, in one monthly fee with a 10% discount.
How is the bid library kept current?
We update it after every tender, and whenever your team, projects or policies change.
How much does the retainer cost?
A fixed monthly fee based on how often you bid and the size of your tenders. Book a call for a quote.
Can you guarantee wins?
No one can guarantee a tender result; the buyer decides. What we guarantee is consistent, compliant, well-evidenced responses.
Bidding every month? Stop starting from scratch.
Book a free 30-minute call. We'll look at your pipeline and tell you whether a retainer makes sense for your business.